The name of this organization shall be “Austin Seminole Club” (ATX-SC). This organization is formed as a Seminole Club affiliated with the Florida State University.
Article II – Purpose
To create, maintain and foster a network of alumni and friends of Florida State University in the metropolitan Austin area and surrounding central areas to include the following counties: Bastrop County, Blanco County, Burnett County, Caldwell County, Hays County, Lee County, Travis County & Williamson County.
To promote involvement and continued association with Florida State University through contributions of time, money, and/or talent.
To nurture a positive public image of Florida State University by participation in community events and initiatives.
To act as an agency for the dissemination of information regarding the education and professional advantages of Florida State University.
Article III – Membership
All current Alumni Association Members, Booster Inc. Members and Foundation Givers in good standing and current on their dues are automatically granted membership to ATX-SC. Members are entitled to attend annual club meetings and regularly scheduled meetings of the Board of Directors, and each club member is entitled to a voice at any such meeting at which they are present. Additionally, Central Texas area supporters of Florida State University are able to join ATX-SC and participate in events sponsored by ATX-SC but will not be able to voice their opinions during annual club meetings or scheduled meetings of the Board of Directors.
Article IV – Meetings
Meetings will run according to Robert’s Rules of Order.
ATX-SC shall hold no less than one (1) general meeting per year in order to elect officers and directors. Only Alumni Association Members, Booster Inc. Members and Foundation Givers in good standing and current on their dues may vote on club matters. The date of the meeting and agenda to be discussed shall be published no later than one (1) week prior to the general annual meeting. The notes of the meeting will be published no later than one (1) month after the meeting takes place.
The ATX-SC Board of Directors shall meet no less than four (4) times per calendar year. Alumni Association Members, Booster Inc. Members and Foundation Givers in good standing and current on their dues are invited to attend the quarterly meetings regarding club matters. The date of the meeting and agenda to be discussed shall be published no later than one (1) week prior to the general annual meeting. The notes of the meeting will be published no later than one (1) month after the meeting takes place.
Additional meetings may be held, throughout the year, at the discretion of the President or by order of a majority of the Board of Directors.
Article V – Officers and Directors
Officers and directors shall be elected for a term of two (2) years, concurrent with the club membership and fiscal years. Officers and directors shall serve no more than two (2) consecutive terms in their position. Previous officers and directors are afforded the ability to run for election of a position previously held for two (2) consecutive terms after a time period of two (2) years. If there is no candidate available at the end of an officer or directors term, the officer will be afforded the ability to stay on in their position until a candidate can be found to replace them to continue the operations of the club.
In the event of a position vacancy occurs among either an officer or other director of the Board, the President shall appoint a club member to fill the unexpired term of office with the consent of the majority of the Board of Directors. Should the club President no longer be able to fulfill their duties and there are less than six (6) months remaining in their term, the club Vice-President will assume the duties of the President. If the club President is not able to fulfill their duties and more than six (6) months remain in that term, the Board of Directors shall call a special election to fill the vacancy.
The President shall preside at all meetings and shall have general supervision of all affairs of the club. The President shall be the official representative of the club on all occasions except when otherwise designated.
The Vice President shall perform the duties of the President in their absence.
The Secretary shall keep an accurate record of all meetings as well as a list of the club’s constituents with the address, telephone number, and email address of each constituent. The Secretary also shall conduct the correspondence of the club, including overseeing the coordination of newsletters and other mailings.
The Treasurer shall receive all monies of the club and deposit same in a bank approved by the Board of Directors. The Treasurer shall pay all club debts. The Treasurer will also submit a report of the club’s financials at the general yearly meeting and each quarterly meeting of the Board.
The Membership Chair shall preside over the continuing efforts to grow ATX-SC as well as be the club liaison to the FSU Alumni Association and encourage membership in both the national alumni association as well as the Seminole Boosters.
The Social Chair will preside over the coordination of club events including game-watching parties, meetings, service and social events as well as ticket sales.
The Webmaster shall preside over all web and social media to include, updating and keeping current the ATX-SC website, the ATX-SC Facebook page, the ATX-SC twitter page and any other additional social media that the Board of Directors deems necessary for the operation of the club.
The immediate former President of the club will serve in an ex-officio capacity. The former President will have no voting status with the Board. All Former club Presidents are welcome to serve in an ex-officio capacity, but shall have no voting status with the Board.
Article VI – Board of Directors
The government of the club shall be vested in its Board of Directors. The Board of Directors shall consist of the President, Vice President, Secretary, Treasurer, Membership Chair, Social Chair, Webmaster and any additional directors to be elected by the club membership during the general elections.
The Board of Directors shall meet quarterly during the course of the year. The Board shall be called for special meetings on the order of the President, or on the order of any of the other three Board officers. Only such business of which the Board has been notified may be transacted at such a called meeting. Board members shall be notified immediately by telephone or e-mail of said meetings.
A quorum is defined as five (5) voting members of the Board of Directors present.
Should a quorum not be present, interim decisions must be reviewed and approved at the next board meeting that a quorum is present.
A regular meeting of the Board of Directors must be called by the President upon the written request of the members of the Board of Directors.
Article VII – Standing and Special Committees
The standing and special committees of the Board of Directors could include the following: Events, Membership Committee, Public Relations, Community Services, University Support, and Nominating Committee. A minimum of one Board member shall serve on each committee as Chair, or appoints a Chair, and be the liaison with the Board of Directors. All committee members shall serve at the discretion of the Board of Directors. The duties of the committees are:
Membership & Events Committee
To be the club liaison with the FSU Alumni Association and encourage membership in both the national alumni association as well as the Seminole Boosters. Oversee the coordination of club events, including game-watching parties, meeting, service and social events as well as ticket sales.
Committees shall be appointed or dissolved at the discretion of the Board of Directors as the need arises to coordinate the management of club activities.
Article VIII – Removal of Directors, Officers and Members
Any director, officer, or member of the club, by a two-thirds majority vote of the full Board of Directors, may be removed whenever, in the judgment of the Board, the best interest of the club will be served thereby. This includes absences of any officer or director from regularly scheduled Board meetings that are deemed without merit by the majority of the other Board members.
Article IX – Amendments
Bylaws may be amended at any regular meeting of the club by a simple majority vote of the constituents present and voting. The Seminole Club constitution cannot be amended at the local Seminole Club level.
Article X – Scholarship
Scholarships awarded by the club shall be awarded through an unbiased selection process.
Article XI – Distribution on Dissolution
No director, officer, or any other private individual shall be entitled to share in the distribution of any corporate assets upon dissolution of the organization. Upon the dissolution or winding up of the organization’s affairs, any assets remaining after payment of or provision for payment of all obligations, debts, and liabilities of the organization shall be distributed to such non-profit funds, foundations, or corporations which are organized and operated exclusively for charitable, scientific, or educational purposes, and have established their tax exempt status pursuant to Section 501 (c) (3) of the Internal Revenue Code, as the Board of Directors of the organization shall determine.